AI Disclosure Text for COEVAL (Full Version)

Prepared to address the transparency obligations of Article 50 of the EU AI Act (applicable from 2 August 2026), GDPR notice requirements for any data the chatbot collects, the accessibility standard referenced in Article 50(5), and a placeholder for third-party provider disclosure. This is not legal advice. A lawyer familiar with Italian and EU law should review this before publication, particularly the GDPR section and any reference to Legge 132/2025, the Italian national AI law.

Bracketed items marked [FILL IN] need to be completed with COEVAL's actual details before this goes live.

1. Chatbot notice (first message)

Show this as the opening message of the chatbot, before any other content:

You are interacting with an AI assistant, not a member of the COEVAL editorial team. This assistant can help you navigate the site, find articles, and answer general questions. It does not write, edit, or approve any COEVAL editorial content. Messages you send here may be processed to generate a response, and by using this assistant you agree to our AI and privacy disclosures below.

2. Persistent visual label

Place a small, always-visible badge near the chat interface, kept visible for the full duration of the conversation:

AI Assistant

3. Full AI and data disclosure page (footer or legal section)

Suggested title: "AI on COEVAL"

What AI does on this site

COEVAL uses artificial intelligence in one limited and disclosed way: a chatbot assistant available on the site to help readers find articles and navigate content. This assistant identifies itself as an AI system at the start of every conversation and remains labeled as such throughout.

The assistant does not write, edit, or select COEVAL editorial content. Every article, interview, and caption published under the COEVAL name is written and reviewed by a human editor. AI is not used to generate, rewrite, or approve editorial text.

Who provides this system

The chatbot assistant is built on technology provided by [FILL IN: name of third-party AI provider, e.g. Anthropic, OpenAI, or "developed in-house"]. COEVAL is the deployer of this system under the EU AI Act, and [FILL IN provider name] is the provider. Questions about how the underlying AI model works can be directed to the provider's own documentation at [FILL IN provider link], while questions about how COEVAL uses it on this site can be sent to [FILL IN contact email].

What happens to your data

If you send a message to the chatbot, that message may be processed to generate a reply. [FILL IN, choose what applies: "Conversations are not stored after the session ends." OR "Conversations may be retained for [FILL IN retention period] to improve the assistant, after which they are deleted." OR describe actual retention practice.] COEVAL does not use chatbot conversations for advertising or profiling. [FILL IN if third-party provider processes data outside the EU, add a note on the legal basis for that transfer, e.g. Standard Contractual Clauses.]

For full details on how COEVAL collects and processes personal data across the site, see our [FILL IN: link to full Privacy Policy]. That policy covers your rights under the GDPR, including the right to access, correct, or delete your data, and the contact details for COEVAL's data protection contact, [FILL IN name or role, e.g. "the COEVAL editorial office" if no formal DPO is appointed].

Legal basis for this notice

This disclosure is provided in accordance with Article 50 of the EU Artificial Intelligence Act, which requires that people be informed when interacting with an AI system, and with Legge 132/2025, the Italian national law on artificial intelligence, which applies alongside the EU AI Act for services offered in Italy. [FILL IN or remove if a legal review determines Legge 132/2025 does not add further requirements for this specific use case.]

Accessibility

This disclosure and the chatbot's identification message are available to assistive technology, including screen readers, in line with the accessibility requirement set out in Article 50(5) of the EU AI Act. If you experience difficulty accessing this information, contact [FILL IN accessibility contact].

Questions

Questions about this policy can be sent to [FILL IN contact email].

Notes for implementation

  • The chatbot notice and badge satisfy Article 50(1), covering systems designed to interact directly with people. Keep both live at all times once the assistant ships; a disclosure that later disappears from the interface does not meet the standard.

  • The data section above is a starting point, not a substitute for a full GDPR-compliant privacy policy. If the chatbot logs conversations, uses cookies, or shares data with the AI provider, COEVAL's existing privacy policy needs to be checked and likely updated to cover this specific processing activity.

  • Legge 132/2025 is referenced as a placeholder. A lawyer should confirm whether it imposes obligations beyond the EU AI Act for a chatbot of this kind, and whether COEVAL needs to register or report anything to an Italian authority.

  • If any editorial or marketing image, audio, or video on the site is later generated or altered by AI, that content needs its own separate label under Article 50(2), not covered by this text.

  • If the chatbot is provided by a third party, check that party's own terms. Some AI providers require the deployer to include specific attribution or disclosure language, separate from what is drafted here.